Call for Expression of Interest for Secretary/ Administrative Assistant positions in DG HOME
DG HOME is currently searching for a Secretary/ Administrative Assistant, that will have the following tasks:
- Monitor the Head of Unit’s incoming messages (mail, e-mail, telephone) and ensure appropriate attribution and follow-up.
- Compile and follow the timely preparation of briefings, monitor deadlines and workflow (e.g. inter-service consultations)
- Organize meetings with external stakeholders: book rooms, invite participants, check and send the agenda, compile folders of working documents, draw up minutes, manage and follow up on the reimbursement of travel costs for experts, use of ABAC workflow.
- Provide general administrative support according to incoming needs and requests (e.g. MIPS, SYSPER, ARES, GESTEM, CHAP, POETRY)
- Recording incoming and outgoing correspondence using the Commission's archiving software.
- Manage translation requests using the Commission’s translation software.